How many times have you looked
around your office for an important document? You don't know where to
find it, has it gone missing?
Generally, we don't
efficiently organize our documents and therefore, when we look for
them, we realize that they have gone missing!
In order to find them, we
generally search the whole office and then eventually find them. Then
the next task is to organize what we have just disorganized and this
adds a great deal of stress to the situation.
"I know an extremely organized
person. He always has his files in order, he saves important documents
and he labels each folder so that he knows what is inside.
When he needs a document, he
goes directly to the necessary folder or archive. He never wastes time
searching through things.
Once he has used the
document, he returns it to its initial position. If you do not want to
use the original documents, you can archive copies together with the
originals, this way when they need to be used, you only need to use the
copy."
When he opens a folder, he
has a quick look through to find out what is in the folder, if there
any documents that he no longer needs he throws them away, so that he
doesn't feel the work accumulating and he is always organized.
"A
friend of mine suggested that I always keep copies of my personal
documents: Driving licence, electoral role, passport, National
Insurance number, etc. If you have copies of these documents in a safe
place, you will always be on top of things.
Imagine
that you go out and buy something for the house, something for the
office, furniture, software programmes, etc, I recommend that you keep
the guarantees, manuals, instructions in a separate folder, so that
when you need a document of this type, you know where to look for it."
Periodically go through this
folder and throw out any unnecessary documents.
Now, I am going to give you
some advise about your computer. Everyone knows that when buying a
computer, you are not buying more than the computer, you will have:
guarantees, licenses of programmes, receipts, etc. Therefore, it is a
good idea to have a separate folder for the computer information. This
way if you require something you can get it instantly e.g. what type of
cartridge does the computer use? What RAM does the computer have?
Theses and other questions you can respond easily if you have the
computer guides at hand.
Don't waste your valuable time, enjoy life to the maximum! Enjoy a less stressful life.
